Top 5 best facilities management software

Facilities management isn’t just about keeping the lights on, it’s about staying ahead of issues, avoiding costly downtime, and making sure everything runs like clockwork.

Facilities management is basically a combination of everything relevant to the building plus business plus occupants. It needs utmost focus and efficiency, and multiple problem solving skills.

Therefore, professionals in the industry need to use the right facilities management software that can save you time, money, and a ton of headaches.

To save you hours of research, we’ve put together a quick breakdown of five top platforms you should know. Here’s a quick rundown of top 5 best facilities management software and solid options. Let’s get into it.

1. UpKeep

Source: Upkeep

UpKeep is widely used in manufacturing and logistics industries. Its mobile-first design makes it a favourite for maintenance teams that are always on the move.

Best for: Mid to large businesses with mobile field teams

Pros:

• Easy-to-use mobile app
• Streamlined work order management
• Great uptime tracking

Cons:

Custom reports and dashboards require higher plans

• Expensive for small teams

2. FMX

Source: FMX

FMX focuses on user-friendly scheduling and work order tracking. It’s especially popular in education and municipal buildings, where simple workflows matter most.

Best for: Schools, universities, and public institutions

Pros:

• Intuitive scheduling tools
• Easy ticket submission for non-technical staff
• Reliable customer support

Cons:

• Limited flexibility for complex asset tracking
• Interface looks a bit dated

3. eMaint

Source: eMaint

eMaint offers extensive customization, which works well for enterprise-level companies managing multiple sites. It’s ideal for industries like energy, pharma, and utilities where asset lifecycle management is critical.

Best for: Large enterprises with complex infrastructure

Pros:

• Custom fields and workflows
• Advanced reporting and compliance tools
• Global implementation support

Cons:

• High cost of ownership
• Steep learning curve

4. Hippo CMMS

Source: Hippo

If you’re looking for something light and easy, Hippo might be it. It’s designed for basic maintenance needs and great for teams who want to ditch spreadsheets without diving into complex systems.

Best for: Small to midsize operations (hospitality, retail, light manufacturing)

Pros:

• Simple, clean interface
• Fast implementation
• Visual dashboards

Cons:

• Few advanced features for asset management
• Limited analytics

5. FOX

Source: FOX

FOX is the smart, modern choice, especially if you want to future-proof your operations. It’s built for facilities managers in fast moving industries like tech, healthcare, logistics, and retail who need clarity, speed, and control.

It has been adopted in utilities & energy industries, manufacturing, banking, education, government facilities and commercial facilities as well.

FOX combines cloud flexibility with AI and IoT to help you shift from reactive chaos to proactive control. With features like smart work order routing, automated compliance reports, real-time alerts, and predictive maintenance, FOX helps you stay ahead without drowning in data.

FOX focuses a lot on user interface designs hence improving the user’s experience.

Best for: Growth-stage companies to mid-sized enterprises ready to scale

Pros:

• AI-powered preventive and predictive maintenance
• Fast onboarding and intuitive dashboard
• Affordable pricing with enterprise grade tools
• Automated compliance documentation
• Scales easily as you grow
• Majority of the features are available even for low tier users
• Most features are open for user customization

Cons:

• Newer brands in the market but rapidly evolving
• Limited integrations (but roadmap is growing fast)

So, what’s the best facilities management software?

There’s no one-size-fits-all solutions. We have shown you top 5 best facilities management software. Larger enterprises might lean toward eMaint for its scalability, while smaller schools or offices could be happy with FMX or Hippo. But if you’re looking for something that blends smart features with ease of use, without overcomplicating things with beautiful UI, FOX quietly stands out as a future-forward choice.

Want to see FOX in action?

Book a free demo and check out how FOX can help reduce downtime, simplify maintenance, and make your day-to-day a whole lot easier.