FOX: customizable smart facilities management software

Facilities management (FM) is competitive and challenging industry with challenging profit margins. That’s the reason effective and proactive asset management is critical to the success of facilities management industry.

Managing asset management in FM, includes the systematic planning, implementation, and control of operations related to an organisation’s physical assets. All activities you can imagine in acquiring, maintaining, and utilising assets throughout their lifecycle, from initial procurement to eventual disposal.

Pen and paper approaches and outdated spreadsheets on Excel are no longer adequate or relevant. However, the challenge is always to get a system that can fit in with our needs and processes. Especially there is a long list of assets that can count up to thousands.

Infinity Wave developed FOX with the intention of transforming asset and facilities management enterprises operations with a fully customisable setup according to their organisation’s needs. Our objective is to provide a smart facilities management software, that can cater the needs of FM professionals. In short, FOX is a customizable smart facilities management software to enhance facility managers productivity.

Key issues in the FM industry

Of course there are plenty to talk about. However, in relation to the main process flow and automations, the industry faces several challenges in managing its assets effectively, such as:

1. Lack of Visibility and Control: Manual tracking methods often lead to poor visibility into asset locations, conditions, and maintenance histories. This can result in unplanned downtime, increased maintenance costs, and reduced asset lifespan.
2. Inefficient Work Order Management: Paper-based work orders can be easily lost, delayed, or misinterpreted, leading to slow response times and poor communication between maintenance teams and technicians.
3. Difficulty in Data Analysis: Extracting meaningful insights from scattered data is challenging, making it difficult to identify maintenance trends, optimise resource allocation, and make informed decisions about asset replacements and upgrades.
4. Compliance Challenges: Ensuring compliance with relevant regulations and standards can be a complex and time-consuming process, especially with manual record-keeping.
5. Legacy Software: This is among the current challenge that FM is facing at the moment. The archaic system that does not served it purpose anymore. Therefore, choosing the right software is critical.

How does FOX software solve facilities management challenges?

The software provides a comprehensive solution to asset management in the FM industry by:

1. Centralised Asset Database: All asset information, including location, condition, maintenance history, and warranties, is stored in a central database. This helps to provide real-time visibility and control.
2. Streamlined Work Order Management: Automated work order creation, dispatch, and tracking ensure timely and efficient execution of maintenance tasks.
3. Powerful Data Analytics: Built-in reporting and analytics tools provide valuable insights. It includes asset performance, maintenance costs, and key performance indicators (KPIs), enabling data-driven decision-making.
4. Enhanced Compliance: FOX helps ensure compliance with relevant regulations and standards by providing tools. It helps for tracking inspections, generating reports, and managing maintenance records.
5. Improved Communication: Streamlined communication channels between maintenance teams, technicians, and stakeholders. It helps enhance collaboration and improve overall efficiency.

Conclusion

FOX want to be part of a significant step forward in digitalising asset management for the FM industry. We want to address specific challenges faced by FM companies and providing a comprehensive digital solution. FOX helps organisations improve their asset management efficiency, reduce costs, and ensure compliance with local regulations.

The transition from manual to digital asset management is no longer optional in today’s competitive market. FOX provides the tools and support needed to make this transition smooth and successful, positioning your facilities management operations for future growth and success with a customizable smart facilities management software is no longer optional.